Job title: Financial Administrator

Hours: 21 hours per week (60%)
Salary: £27,000 pro rata (£16,200)
Employment type: Permanent, part time
Location: 63 Great Russell Street, London WC1B 3BF
Employer: Craft Potters Association, Ceramic Review Publishing
 
OVERVIEW
We are looking for a financially minded person to join our successful and expanding creative organisation. We are the UK’s primary force in the art of ceramics, more than 60 years old, on a sound financial footing and with a growing audience. Our activities include a gallery and shop (physical and online), long-running magazine (print and digital), and major live ceramics events around the country, currently deferred due to COVID. We operate as a mutual non-profit with two subsidiary limited companies. Our popular online shop (launched mid 2020) operates on the WooCommerce platform.
 
We have offices below our gallery in Great Russell Street, directly opposite the British Museum in the heart of Bloomsbury, and you will be working surrounded by beautiful objects at the centre of an inspiring creative business. We are currently remote working during lockdown, and some remote working will be possible by agreement into the future.
You will also be part of the CPA’s public face, being part of our presence at various events across the UK, so there will be opportunities for occasional travel.
 
We’re looking for someone with a knowledge of and interest in current accounting software solutions who can participate in the continued modernisation, digitisation and integration of our business. You’ll have 3+ years experience in a bookkeeping style role and a bookkeeping or accounting qualification would be beneficial.
 
You will work to the Business Manager, collaborate with other staff, and provide reports to our treasurer and board. The role does not carry any downward line management responsibility.
 
BENEFITS
 
− Central London premises in an attractive environment
− Casual dress
− Flexible hours
− 20 days holiday a year pro rata plus bank holidays
− Industry and general training support options
− Participate in out of office events such as our ceramic art fairs
− Ability to shape the role
 
KEY DUTIES
 
− Completion of daily bookkeeping for our mutual non-profit, two subsidiary limited companies and charitable trust (currently executed through Sage 50)
− Banking and financial reconciliation
− Issuing and balancing petty cash
− Quarterly VAT returns (one unified account)
− HMRC communication and reporting
− Preparation/completion of payments on behalf of clients
− Process daily and weekly payments via PayPal, cheques and phone orders together with the Membership and Subscriptions Manager
− Communication and sales reports to clients
− Monthly payroll for staff (currently executed through Sage Payroll) and expense claims, and other payroll duties such as P60
− Preparation of monthly, quarterly and annual financial reports and cash flow projections
− Effectively manage issuing and recovery of invoices
− Maximise collections by way of telephone and email communication
− Working with external agencies including our auditors and other financial correspondence as required
 
PERSON SPECIFICATION
 
ESSENTIAL
 
− Hard worker with the capacity to enthusiastically take on new challenges
− Able to analyse data and generate comprehensive financial reports
− Highly organised and comfortable in managing your own workload with a variety of tasks
− Excellent written and verbal communication skills
− High degree of accuracy, responsibility and attention to detail
− A friendly and attentive team player who enjoys collaborating with others and contributing to the overall success of the organisation
− Knowledge of Sage and related add-ons and a knowledge and interest in the fast developing world of financial software
− 3+ years bookkeeping or accounting experience
− You have a willingness to learn on the job and participate in the rapid growth and modernisation of the organization
 
DESIRABLE
 
− Accounting or bookkeeping qualification
− UK driving licence
− Knowledge of Xero and related add-ons
 
HOW TO APPLY
 
Please send the following:
 
1. A CV
2. A cover letter outlining your suitability and reasons for applying for the position in relation to the job description. The letter should be no more than two sides of A4.
 
 
CLOSING DATE is midnight on 8th February 2021.